Who doesn’t need a bit of help streamlining their processes and making their work hours more productive? Here’s a round-up of ten handy productivity tools to help you do just that – so you can work smarter and spend more time doing the things you want to do.
10 productivity tools to save time & money in business
If you haven’t discovered this free graphic design tool yet then you’re in for a treat. Canva is easy to use, free and offers great templates for just about everything you might want to create in business and in life.
- Social media posts
- Blogging and eBooks
- Marketing materials
- Email and social media headers
Need to create a Pinterest graphic? Canva provides the exact dimensions you need to get started. You can upload your own images or use the free graphics and photos provided by Canva, adding whatever text you need and your own branding colours and logos. Need to update your Facebook header, produce a new business card, an infographic for your blog, a flyer, or an ad for digital or print media? Canva has all the templates set up for you and lots of design options to choose from or you can run with it and create your own masterpiece. Expensive graphic design fees begone.
Do you have business cards lying around that take you forever to manually type into your address book? Do you find yourself searching your phone for that contact whose business card is still lying untouched in your desk drawer? CamCard instantly reads and saves cards to your phone contacts – saving the images of the card too – and then it syncs across all your devices. Voila. Matt Warman, Technology Editor of The Telegraph called it “one of a very few apps I’d regard as essential.”
Pixlr offers free image editing software for quick fixes to your images so you can adapt them for your website, social media or printing. It’s also perfect for creating professional looking montages for your social media posts.
4. World Time Buddy
Not only does World Time Buddy (WTB) tell you exactly what time it is in whatever part of the world you need to know about, it’s also a meeting scheduler so you can plan conference calls, webinars and international conference calls with ease. Perfect for those who travel a lot or who work with people in different time zones as it saves time spent trying to work out time differences – it’s all done for you.
5. GST calculator
No more searching for your calculator, whether your old-school version or your phone app. Quickly calculate the GST on any product or service with this all in one GST calculator to find GST inclusive and exclusive prices and correct GST content.
6. 15 emails to keep clients happy
Email is useful but getting the tone right isn’t always easy, especially in tricky client situations. When you can’t always have a face to face meeting with your client but need to get your message spot on, you need a list of templates on hand to pick from, both saving you time agonising over your wording, and ensuring you don’t send something you later regret. This list of 15 email templates is a brilliant starting point. Templates include client onboarding, contract issues and payment issues as well as several others.
7. Focus booster
Focus booster is an excellent app for keeping you focused on your current deadline, as well as helping plan your day. It will also record time spent on clients’ projects so you can do away with timesheets. Try it out to help you focus on what’s important and get more done!
8. Online dictation
Speech recognition has reached new levels of accuracy and there are great apps out there that will instantly convert your speech into text and save it to your browser. Try Dictation.io for Chrome. If your typing isn’t fast then this is a brilliant tool to save you time composing emails, taking meeting notes or noting down any bright ideas that occur to you on the run. Here’s a quick video explaining how it works.
9. Password management
With the likes of Kee Pass or LastPass, you’ll only ever need one password – these guys remember the rest for you. They’re free, secure, and have password sharing options too so that you can share logins with your partners or clients without actually having to disclose the passwords.
10. Top tips and helpful links for starting a business
And here’s an excellent blog from VaVaZoom’s partner Moxwai on what you’ll need, and what to look out for, when you’re starting a business in New Zealand.
If you want further help streamlining your business – whether it’s with your website, SEO, your systems, or your social media strategy, give Caroline at VaVaZoom a call. Always happy to chat!